TRACS/HAP Processing

For owners and managers of Multifamily HUD properties, ensuring an uninterrupted flow of HUD subsidy payments is vital. To keep those payments consistent, your property must remain in full compliance with HUD’s Tenant Rental Assistance Certification System (TRACS). Even a small error on your Housing Assistance Payment (HAP) Voucher (HUD Form 52670) can lead to delays, rejected vouchers, or reduced payments—costing valuable time and resources to correct. Our expert team specializes in monthly HAP processing and TRACS compliance, helping you avoid these pitfalls and maintain smooth operations.

Monthly HAP Processing & TRACS Compliance Support

Each month, our HAP/TRACS team will:

• Thoroughly review your HAP voucher before submission and collaborate with site staff to correct issues that could lead to a rejection or reduced compliance.
• Submit approved special claims directly on the HAP voucher.
• Verify HUD Repayment Agreements to ensure all calculations are accurate and in compliance with HUD requirements.
• Help resolve any discrepancies on the HAP that are reported by the Contract Administrator.
• Reconcile HAP amounts in your affordable housing software with the amounts approved by HUD or your Contract Administrator.
• Monitor ongoing TRACS compliance and take proactive action to maintain a 100% compliance rating.

Let us eliminate the stress and uncertainty of HAP processing. With our team managing your TRACS submissions:

• Your voucher will be submitted accurately and on time.
• Any TRACS Voucher MAT errors will be identified and corrected swiftly.
• Each property will consistently maintain a strong TRACS compliance rating.
• All data will be fully reconciled and balanced with HUD/TRACS records.

Our expert-led service ensures your HAP submissions are always in compliance, minimizing disruptions and maximizing subsidy flow. Let us help you stay ahead of TRACS compliance—so you can focus on serving your residents.

Additional HAP Consulting Services

Sometimes complex issues arise from TRACS MAT errors, complex reconciliations, or catching up on HAP submissions. Our expert HAP/TRACS team can help you with:

• Voucher approval for HAP requests sent to HUD Voucher Processing for review
• TRACS Compliance issues
• Catch-up HAP Processing upon property take-over or if the vouchers fall behind